Convey the minutes in chronological order.Details of any voting outcomes or motions taken/rejected.Confirmation of actions agreed and who will carry them out.Acceptance or corrections/amendments to previous meeting minutes.Names of the attendees and those who sent their regrets.Your company may have required content and a specific format that you need to follow, but generally meeting minutes include the following: Therefore once you have the document in Word, you will need to delete any information not relevant to the meeting and format the minutes. Minutes are not word-by-word recordings of meetings they are records of key information. Once this is done, you can export the document to Word. You can add speakers names and correct the spellings of any proper nouns. Once you have the audio transcribed, you have the option in the Interactive Editor, to make adjustments to the notes. With automatic transcription, you can get that same audio converted to text within a couple of minutes. Manually transcribing your audio to text can take up to four hours per hour of audio. Step 4: Transcribe the MeetingĪfter the meeting, using an automatic transcription service provider like Happy Scribe, to convert the audio of your meeting into text. You may also want to jot down any actions to be taken. If you don’t know participants well, you will need some way to identify participants names with speaker voices on the recording later. Step 3: During the Meetingĭuring the meeting, it is still advised jot down some notes. Also encourage speakers to not talk over one another or to interrupt another speaker. Using a small microphone attached to your iPhone lightning port can produce very similar quality results.Įither way, don’t move the the microphone or recording device around the table or room while the meeting is in progress.
#Meeting minutes how to
If you need a more discreet recording - say using your smartphone - consider these tips on how to record high-quality audio on the go. The higher quality of the recording, the more accurate the transcription later. This will help you to catch every word from each speaker.
If possible set up a multi-directional microphone around the majority of the speakers. The next step in getting accurate meeting minutes is to record the meeting. You can even go as far as ordering the meeting minutes to the number of items on the agenda. And the meeting agenda can be used as an outline for preparing the minutes. This will be invaluable later.įor one, you will need the accurate spelling of the participants names. Create Meeting Minutes Accurately and Quickly Step 1: Collect the Agendaīefore the meeting, make sure you have a copy of both the participants names and the meeting agenda. So how do you create meeting minutes accurately and quickly? Our step by step guide show’s you how. Have you ever put off typing up meeting notes? Have you ever found yourself in a similar situation?
If she hadn’t, who knows what would have happened. Luckily she had recorded the meeting and was able to use Happy Scribe’s automatic voice to text application to convert the audio of the meeting into a Word document in minutes. Whatever the reason, Beth now needed to get the minutes typed up accurately and quickly. Maybe she had completely forgot about it until her boss emailed her. Maybe she didn’t want to spend an afternoon listening, pausing, typing and rewinding an hour’s worth of boring audio. Maybe she had too many other pressing projects to complete. For over a month, Beth had been avoiding typing up the minutes of her company's last meeting. We recently received his feedback from a desperate office administrator.
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